Minutes of the Board of Directors
KIWANIS CLUB OF DAVIS
February 10, 2011, at home of Roger Henley
· Board members present: Jim Kocsis (President), Joanne Bowen (Secretary), Jerry Hallee, Tony Marigo, Stella Dinger, Sue Huscroft, Roger Henley; 6 present, 6 needed for quorum
· Others Present: Vic Lim
1) The meeting was called to order at 6:14 pm
2) Minutes. Tony moved for approval of the minutes of January 13, 2011. The motion was approved unanimously.
3) Treasurer’s Report. Tim will provide report next week.
a) Two members attended the Region 16 training workshop on Jan 22. Sue moved to reimburse Jim and Tony for the $20 registration fee. The motion was approved unanimously.
b) Four members attended the Mid-year conference on Feb 5. Jerry moved to cover the $40 registration fee, for a total of $160. The motion was approved unanimously.
c) Ten members attended the orientation lunch for Michelle Chu at Steve’s Pizza at a cost of $73.82. Sue moved to cover the cost of this lunch. The motion was approved unanimously.
d) Every club in Division 7 has been asked to contribute an auction item to the Red and White Ball to benefit Kiwanis Family House. Members of the Board voted to approve donation of $100 prior to the Board meeting.
4) Sponsored Clubs
a) Joanne reported that Circle K will help with decorations, serving and cleanup at the Crab and Pasta Feed. They just finished elections for new officers for 2011-2012. They are planning a dance to help fund District Convention in Burbank on Mar 25-27. Sue Huscroft’s work schedule makes it difficult for her to attend Circle K meetings, so Cliff has accepted the job of Kiwanis Advisor.
b) Jerry reported that Key Club will be holding elections next week. They need to raise money for their District Convention in April.
c) No report for Builders Club.
d) Vic reminded the Board of the need for supervision when blending older and younger student groups. Kiwanis training workshops suggest the Rule of Three – always at least 3 people in a group, whether students or adults.
5) Membership Report. Michelle was inducted on Feb 10. New members would benefit from having a mentor to answer questions and tell new members about club traditions and rules. Rich would be a logical mentor for Michelle, but everyone should guide our new members.
6) Crab and Pasta Feed. More major sponsors are needed.
7) Request for Funds will be considered after the Crab Feed.
8) New Business.
a) Jim is planning a picnic in September, possibly in Mace Ranch Park, for his installation as Lt. Governor.
b) Bob Bell submitted a letter requesting temporary Kiwanis Senior status for health reasons. Senior status allows members excused absenses for meetings. Stella moved approval of this request, the motion was seconded, and the motion passed unanimously.
9) Old Business – Jim has been working on an Updated Club Policy.
a) This Policy will be discussed by Board to be followed by input from members.
b) New Member Orientation Lunch. Jerry moved that the cost of lunch for members attending new member orientation will be covered by the Admin account. Motion was seconded and passed unanimously.
c) Fines for Late Members. Fines will be up to President though general guidelines and options may be established by Club Policy.
d) Convention Delegates and Expenses. The Board favors paying registration for Regional Training, Midyear Conference and District Convention. Other costs can be covered with Board approval. Decisions must be made about how many members will be reimbursed and how delegates will be selected.
e) Distribution of Funds. Request for funds must be in writing. Board does not consider a brochure and a 501c3 status essential in order to receive funds so that will be taken out of policy.
f) Discussion to be continued.
10) The meeting was adjourned at 7:30 pm
11) Next Meeting: March 10, 6 pm, home of Tony Marigo, 425 Del Oro, Davis, CA
Respectfully submitted,
Joanne Bowen, secretary
Minutes of the Board of Directors
Davis KIWANIS CLUB
January 13, 2011, at home of Joanne Bowen
- Board members present: Jim Kocsis (President), Bruce Hupe (President-Elect), Tim Reid (Treasurer), Joanne Bowen (Secretary), Tony Marigo, Stella Dinger, Sue Huscroft; 7 present, 6 needed for quorum
- Others Present: Adrian Bowen, Cliff Bowen, Bill Pride, and Nanette Taniguchi (President of Circle K)
- The meeting was called to order at 6:10 pm
- The minutes of December 9, 2010 were approved unanimously following a motion by Tony.
- Treasurer’s Report
- Small California tax-exempt organizations must file on a yearly basis to retain exempt status. No fees are necessary. We are not a tax deductible organization.
- Sue Huscroft volunteered to review our finances on a regular basis.
- Jim will take care of closing our accounts at First Northern Bank.
- Tim will be preparing monthly reports detailing income and expenses with reference to our annual budget.
- Three members are not returning. All but one member have paid.
- Sponsored Clubs
- Circle K will help with decorations and serving at the Crab and Pasta Feed. They will collect tips at the dinner.
- Key Club and Builders Club – no reports.
- Membership Report. Michelle Chu has submitted an application. The Board approved her application.
- Discussion about Community Meals. Adrian Bowen has served as both Kiwanis liaison and Community Meals Dining Room Coordinator for many years. Kiwanis has generally setup, served and cleaned up at the Davis Community Meal on the first Tuesday of the month at St. Martin’s Church. A total of 10-12 people (Kiwanis and Circle K) are needed but it has been hard to figure out who is coming and whether there will be too little or too much for the volunteers to do.
One proposal is to turn over management of the first Tuesday to Circle K. The Board asked Circle K to consider overseeing the Tuesday meal, with help from Kiwanis. Circle K will have a new set of officers in March so more discussion on this subject will occur in March or April. Alternatively we may reorganize our Community Meal effort or may take a break from helping with Community Meals. Bill Pride reported that there are other groups willing to help. The Board appreciates the many years of dedicated service from Adrian and other Kiwanis members.
- Request for Funds will be considered after the Crab Feed.
- Old Business
- Annual member donations. A motion by email to establish amount of dues expected from members each year was approved. Annual dues will be $120 (of which $101 is sent to Kiwanis Intl and District). New members will be asked to donate up to $120 (depending on date of joining) plus a $50 administration fee. New members with prior membership in a student group will contribute $68 ($20 to Intl and District) the first year, $38 the second year and regular dues after that.
- Committee Chairs. The Board decided not to continue the oversight committee chairs termed Administration, Fundraising, Community Service and Sponsored Youth. Jim presented a list of committee and event chairs.
- New Business
- The Region 15 Conference is Jan 22 . The major item on the agenda is the election of a new trustee for Region 15. Our club has 2 votes and will be represented by Jim and Tony.
- A new Board member is needed to replace Mike Pesola.
- Jim presented a draft of updated Policy and Procedures. Discussion will take place at future meetings.
- The meeting was adjourned at 7:30 pm
- Next Meeting: Feb 10, 6 pm, home of Roger Henley, 43141 Montgomery, Davis
Respectfully Submitted
Joanne Bowen, Secretary
Davis Kiwanis Board Meetings
October 28, 2010
(Notes - complete minutes to follow)
Treasurer’s Report
Treasurers are merging our accounts and opening up new ones.
Expenses for flag repairs and old web site were approved.
Installation
Nov 13 at St Martin’s Church at 6 pm.
Board Members
An additional board member is needed.
Meal on Wheels
Covering Meals on Wheels 2 days/week will not be easy.
Board recognizes value of program and hopes project will continue.
Crab Feed
Feb 11, 2011
Bill Pride will chair
Need a co-chair
Tri-tip Fundraiser
Will be coordinated by Teresa Wanderstadt
Golf Tournament
Jerry Hallee has reserved date at Davis Muni